Site capture without re-entry
Daily records, timesheets, deliveries, and plant hours captured once at source and carried into the systems that need them, rather than typed in twice.
Nucleus AI • ConstructionKnow where the project stands
Know where the project stands
Before Month End
Reporting and workflow for construction businesses: site information that reaches the office without being retyped, cost against budget while the job is running, and compliance documents tracked rather than chased.
Private by designBuilt around your toolsOne problem at a time
Site to officewithout re-entry
Livecost against budget
Trackedsubcontractor compliance
What we build for construction businesses
By the time the cost report lands, the cost is spent.
Site records are captured on paper or in a message, retyped at the office, reconciled against the accounting system, and turned into a project position some weeks later. Every step is a delay and a chance for an error.
Project cost against budget
Committed cost, actual cost, and remaining budget per project while the job is running, not reconstructed after the month closes.
Variations and progress claims
Variations logged, approved, and carried into the claim, so the value of work done is not argued about from memory.
Subcontractor compliance
Insurance, tax clearance, and safety documentation tracked with expiry dates surfaced before they lapse rather than discovered on site.
Plant and equipment utilisation
Where the plant is, what it is on, and what it is earning, without someone phoning around to count it.
Document control
Drawings, instructions, and approvals held where the site and the office are both looking at the current version.
The gap between the site and the office
Construction runs two information systems that were never designed to meet. The site records what happened, on paper, in a photograph, or in a message to a supervisor. The office holds the accounting truth, the budget, and the claim.
Everything has to cross that gap by hand. Someone retypes the timesheets, someone reconciles the delivery notes, someone assembles the cost report. The gap is where the delay lives, and it is where most of the errors are introduced.
Compliance that is tracked rather than chased
Subcontractor insurance, tax clearance and safety documentation all expire, and they expire quietly. The usual control is a spreadsheet somebody maintains and everybody trusts, which works until the week it does not.
Tracking those documents with their expiry dates, and surfacing them before they lapse, turns a periodic scramble into a background process. The record it leaves is also the record you want when a dispute or an audit arrives.
How the work moves
Clarity before complexity.
Find
Map how information actually travels from site to office today, including the workarounds.
Build
Build against live project data and prove it on a job the team already knows the numbers for.
Embed
Move site and office onto it together, because a system only one of them uses fails quietly.
Operational contextIllustrative scene
“A project cost report that arrives after the month has closed tells you what you spent. It does not give you the chance to spend it differently.”
Questions
Questions from construction businesses
Can site paperwork stop being retyped at the office?
That is usually the highest-value first build. Information is captured once at source and flows to the systems that need it, which removes both the delay and the re-entry errors.
How do we see project cost against budget without waiting for month end?
By reading committed and actual cost from the systems that already hold them and assembling the project position continuously, so the number is available while there is still budget left to manage.
Can subcontractor compliance documents be tracked automatically?
Yes, with expiry dates surfaced before they lapse and a record of what was valid when. That record is what protects you if the question is asked afterwards.
What about variations and progress claims?
Variations are logged and approved as they happen and carried into the claim, so the value of work done is supported by a trail rather than reconstructed from memory and email.
Our sites have poor connectivity. Does that break this?
It is a design constraint rather than a blocker, and a common one. What matters is that capture at site does not depend on a live connection, and that the information reconciles correctly once it reaches the office.
Tell us what the gap between site and office costs.
A short discovery call, a working brief the same day, and a fixed price before anything starts. The first conversation is free.
Request a discovery call